We all have various tasks to complete every single day. While the number of tasks can either increase or decrease, the availability of time will always remain constant. How do you ensure you make the best use of every single time you have? Check out these 5 ways on how to be more organized with time. Ideally, use all of them to stop wasting your precious time.
Write Down All Your Tasks
Doing this, you will ensure no task is left out forgotten.
It also allows you to think clearly on what needs to be done first and what can wait.
This way, you’ll be able to plan your day better as you know all that needs to be done.
An extra bonus for doing this just before bed is that it gives your mind extra processing time to make sense of all the things you’ve written down. Even though you likely won’t remember most of your dreams, they’ll feature your freshly written “to do” list as your brain processes the information.
Decide On The Urgency Of Each Task
After writing down all your tasks, you should then decide on their urgency. This will enable you to plan how to achieve those tasks. It’s important that you don’t give them all the same urgency level as that’s counter-productive.
You should also set a time limit for each one of the tasks.
For example, you could decide that you want to accomplish a certain task within a certain time. This will keep you focused on the task at hand and ensure you have a productive day. For most things you do on a regular basis, you should already know roughly how long they take. For new items, use things from your current schedule for a reasonable estimate.
Make Plans In Advance
Writing down your tasks is not enough. You need to make any necessary preparations in advance. This will help you to avoid problems that could prevent you from accomplishing a task on time.
For example, if you plan to mow the lawn in your backyard in the morning before going to work, you need to ensure that your lawnmower is in good working condition and that it has enough fuel or that the power cord is in good condition.
The same goes for any other item on your list. The better prepared you are, the easier it will be to do the task and the quicker you’ll get it done.
Delegate What You Can
Ever heard of the saying “if you work smart you don’t have to work hard”?
Well, this could help accomplish all your tasks with ease.
Consider delegating less important tasks to other people. This will also ensure that you have more time to focus on the more important tasks.
So, if you’re still wondering how to be more organized with time, you’ve got the answer – delegate what you can.
And once you do delegate something, don’t micro-manage the person you’ve delegated the task to. Trust your instinct in giving them the things in the first place and also ask them to alert you if they need help or things aren’t going to plan.
Even after doing all the above, you can still forget some tasks. After all, you’re human.
This is especially true when you have a lot of tasks to complete in a single day.
Don’t let this happen – start using reminders.
A perfect example will be to have a To-Do-List installed on your phone. That way, you’ll always know what needs to be done and at what time.
Another option I often use is to Post-It note things where I’ll see them regularly. Since I spend a lot of my day at a computer, that means the monitor for it can get quite Technicolor but peeling the items off once they’re done is satisfying and gives a visual clue that the mountainous list is diminishing.
You don’t have to worry about how to be more organized with time anymore. With these 5 tips, you’ll be able to accomplish most, if not all, of your tasks with great success. Always remember to have reminders with you.
And if you need help with making the best use of your time, check out this link.